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Hospitality Services Seasonal Coordinator - Chicagoland Speedway (Joliet, IL)

Hospitality Services Seasonal Coordinator (May 2017 – September 2017) - Chicagoland Speedway & Route 66 Raceway (Joliet, IL)

The Hospitality Services Seasonal Coordinator will work closely between the Partnership Sales team and Partnership Marketing team throughout the 2017 season. The coordinator will gain valuable experience and knowledge about hospitality services, live events and the motorsports industry while supporting the team with all efforts on multiple platforms. Activities will include all planning aspects of hospitality fulfillment of the events, manage event staff and third party vendors. The individual must be readily available to work long hours and possible weekends.

Note: This is a wage seasonal position. Candidates are responsible for their own housing and associated expenses for the duration of the season. Season runs May 1 through September 22, 2017. Must be able to work the following event days:

  • LODRS/Burndown, June 2nd – 4th
  • NHRA, July 6th – 9th
  • NMRA/NMCA, July 27th – 30th
  • Classic, August 19th
  • ARCA and NASCAR events September 14th – 17th

Essential Duties and Responsibilities

  • Manage/Fulfill all sold Hospitality Programs within the company.
  • Cultivate and maintain relationships with the company’s corporate hospitality clients.
  • Manage all day of event hospitality areas, staff and service vendors.
  • Serve as point of contact/information source for exclusive food and beverage contractor and third-party caterers.
  • Assist the HS and PM teams with all day-to-day duties and responsibilities
  • Work directly with HS and PM teams on daily management tasks for key accounts
  • Help with creation of strategic marketing/business materials for existing partners
  • Participate in the planning and execution of hospitality functions and events
  • Assist with asset management and tracking
  • Work as a member of track hospitality support staff during Major Events at Route 66 Raceway and Chicagoland Speedway (duties include display area management, partner guest relations, general troubleshooting, etc.)
  • Organize and manage race week events – staffing, guest lists, point of contact, etc.
  • Support the department with collecting all data and writing post-event recap reports for sponsors

Performance Measures

  • Successful execution of responsibilities as identified above
  • Ability to prioritize and manage numerous duties
  • Contribution of new and strategic ideas for future betterment of the PS and PM teams


  • Senior or graduate-level students or recent college graduates
  • Hospitality Services, Hotel/Event Management, or related business majors preferred
  • Excellent written and verbal skills and a strong working knowledge of Microsoft Word, PowerPoint and Excel
  • The ability to respond quickly, calmly and professionally to event-related problems and emergencies
  • Availability to work a minimum of 30 hours a week (maximum of 40 hours) during non-event time and extended hours during the time leading up to and through Major Events at Route 66 Raceway and Chicagoland Speedway
  • Must be available to work through September 22nd, 2017
  • Ability to work independently and communicate efficiently and effectively with internal personnel and external clients
  • Ability to prioritize, multi-task, and maintain confidential information
  • Strong organizational skills, self-motivated and understands the nature of sales and marketing

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