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Communications: Community Relations
Communications Assistant – Seasonal - Chicagoland Speedway & Route 66 Raceway (Joliet, IL)






Position Purpose
During this five month seasonal position, the Communications Assistant will gain valuable experience and knowledge about public and community relations, live events and the motorsports industry while supporting the Communications and Consumer Marketing team.

Company Conformance Statements
In the performance of their respective tasks and duties, all employees are expected to conform to the following:

  • Perform quality work within deadlines with or without direct supervision.

  • Interact professionally with other employees, customers and vendors.

  • Work effectively as a team contributor on all assignments.

  • Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.


Job Responsibilities

  • In-Office Responsibilities:

    • Lead and develop community outreach initiatives

    • Organize and oversee donation requests    

    • Search the web thoroughly for CLS and Route 66 coverage

    • Track media clips with detailed excel document using Vocus

    • Update the approved media credential list

    • Write dynamic and informative press releases

    • Create media distribution lists

    • Assist with year-end recaps and event comparisons/breakdowns

  • On-Site Event Responsibilities:

    • Search the web and local newspapers for articles

    • Assist media with questions and/or inquiries

    • Assist with setting up interviews

    • Track media on-site and interviews throughout the week

    • Keep all results/ standings/ releases organized and accessible for media

    • Keep liability and photography waivers organized

    • Manage and supervise 50/50 Raffle

    • Other Marketing Assignments as assigned

    • If successful in executing the above responsibilities and demonstrates a knowledge of the company, events and working with media, will have the opportunity to pitch local media around the NASCAR and NHRA sanctioned events.

Performance Measures

  • Successful execution of responsibilities as identified above

  • Ability to prioritize and manage numerous requests

  • Contribution of new and strategic ideas for future betterment of the communications team

Qualifications

  • Works well in a team environment
  • Excellent interpersonal and communication skills – verbal, written, presentation, organizational and follow-up skills
  • The ability to respond quickly, calmly and professionally to event-related problems and emergencies
  • Enthusiastic about marketing and the sports industry
  • An understanding of Microsoft Office Applications
  • Ability to perform designated tasks efficiently and thoroughly
  • Strong organizational skills, self-motivated and understands the nature of PR
  • Keen understanding of social media
  • Pursuing a B.A. degree within Communications, Public Relations or Journalism

Work Requirements

Office working conditions. Outdoor working conditions. Weekend and evening hours are required during the event season.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities, duties, and functions.

Special Position Requirements

Position may require travel as requested.
Background and Credit checks are required.

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Internships: Any Internship
Consumer Marketing Intern - Chicagoland Speedway & Route 66 Raceway (Joliet, IL)

Position Purpose

During the five month internship, the Consumer Marketing Intern will gain valuable experience and knowledge about consumer marketing, live events and the motorsports industry while supporting the Marketing team with all efforts on multiple platforms, such as social, on and off site displays and events. The intern must be readily available to answer questions, concerns and complaints of Chicagoland Speedway and Route 66 Raceway fans.

Company Conformance Statements

In the performance of their respective tasks and duties, all employees are expected to conform to the following:

  • Perform quality work within deadlines with or without direct supervision.

  • Interact professionally with other employees, customers and vendors.

  • Work effectively as a team contributor on all assignments.

  • Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Job Responsibilities

  • Responsibilities:

    • Basic marketing, sales, hospitality and contract fulfillment duties

    • Maintain marketing databases

    • Distribution of materials to local businesses, sponsors and partners

    • Oversee promotions and distribution of tickets to winners

    • Manage inventory of promotional items

    • Organize and execute all off-site promotional expos

    • Manage pace car and show car appearances

    • Other grass-roots promotional efforts

    • Communicate marketing messages throughout the internship

    • Special projects as assigned

    • On-Site Event Responsibilities:

      • Assist with design, set up  and execution of marketing display areas, such as, Kid’s Club, Route 66 Raceway, Fan Pit Stop, and  Infield Fan Zone

      • Talent management

      • Staff and volunteer management

      • Organize and submit credentials

      • Fan Engagement Programs

      • Assist in the credential process and overall execution of pre-race and Gatorade Victory Lane

Performance Measures

  • Successful execution of responsibilities as identified above

  • Ability to prioritize and manage numerous duties

  • Contribution of new and strategic ideas for future betterment of the marketing team

Qualifications

  • Works well in a team environment
  • Excellent interpersonal and communication skills – verbal, written, presentation, organizational and follow-up skills
  • The ability to respond quickly, calmly and professionally to event-related problems and emergencies
  • Enthusiastic about marketing and the sports industry
  • An understanding of Microsoft Office Applications
  • Ability to perform designated tasks efficiently and thoroughly
  • Strong organizational skills, self-motivated and understands the nature of consumer marketing
  • Keen understanding of social media
  • B.A. degree within Marketing, Sports Management, or similar

Work Requirements

Office working conditions. Outdoor working conditions. Weekend and evening hours are required during the event season.  Must be able to travel.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities, duties, and functions.

Special Position Requirements

Position may require travel as requested.

Background and Credit checks are required.

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Administration/General Management: Receptionist/Switchboard
Front Office Receptionist (Seasonal) - Chicagoland Speedway & Route 66 Raceway (Joliet, IL)

Job Title:              Front Office Receptionist

Job Status:          Seasonal - April 2017 through October 2017

Reports To:         Director of Ticketing  / Executive Assistant

Position Purpose

The Front Office Receptionist will gain valuable experience and knowledge of the inner workings of the sports and motorsports industries, while working in a high energy and fast-paced environment during the racing season at Chicagoland Speedway & Route 66 Raceway.

Company Conformance Statements

In the performance of their respective tasks and duties, all employees are expected to conform to the following:

  • Perform quality work within deadlines with or without direct supervision.

  • Interact professionally with other employees, customers, and vendors.

  • Work effectively as a team contributor on all assignments.

  • Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Job Responsibilities

  • Answer and route all incoming phone calls to the main front office line

  • Screen all calls, and take detailed messages when necessary

  • Communicate routine information regarding events, operations, policies & procedures to inquiring parties

  • Maintain a safe, organized & clean reception area on a daily basis

  • Process and ship any outgoing mailings, while distributing and delivering all incoming mail

  • Assist with other duties assigned by the Director of Ticketing / Executive Assistant

Qualifications

  • Attention to detail and excellent customer service skills are required

  • Knowledge of the racing world a plus

  • Comfort to work in a fast paced and high energy environment

  • The ability to respond quickly, calmly, and professionally to customer-related problems and emergencies

  • Demonstrated knowledge of basic computer skills, including Microsoft Office

  • Bachelor’s degree preferred, but not required

Work Requirements

Potential hires must pass the necessary background check to be considered for employment.  Weekend and evening hours are required during events.  Indoor and outdoor conditions may be applicable.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities, duties, and functions.

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Sales & Marketing: Marketing
Hospitality Services Seasonal Coordinator - Chicagoland Speedway (Joliet, IL)






Hospitality Services Seasonal Coordinator (May 2017 – September 2017) - Chicagoland Speedway & Route 66 Raceway (Joliet, IL)

The Hospitality Services Seasonal Coordinator will work closely between the Partnership Sales team and Partnership Marketing team throughout the 2017 season. The coordinator will gain valuable experience and knowledge about hospitality services, live events and the motorsports industry while supporting the team with all efforts on multiple platforms. Activities will include all planning aspects of hospitality fulfillment of the events, manage event staff and third party vendors. The individual must be readily available to work long hours and possible weekends.

Note: This is a wage seasonal position. Candidates are responsible for their own housing and associated expenses for the duration of the season. Season runs May 1 through September 22, 2017. Must be able to work the following event days:

  • LODRS/Burndown, June 2nd – 4th
  • NHRA, July 6th – 9th
  • NMRA/NMCA, July 27th – 30th
  • Classic, August 19th
  • ARCA and NASCAR events September 14th – 17th

Essential Duties and Responsibilities

  • Manage/Fulfill all sold Hospitality Programs within the company.
  • Cultivate and maintain relationships with the company’s corporate hospitality clients.
  • Manage all day of event hospitality areas, staff and service vendors.
  • Serve as point of contact/information source for exclusive food and beverage contractor and third-party caterers.
  • Assist the HS and PM teams with all day-to-day duties and responsibilities
  • Work directly with HS and PM teams on daily management tasks for key accounts
  • Help with creation of strategic marketing/business materials for existing partners
  • Participate in the planning and execution of hospitality functions and events
  • Assist with asset management and tracking
  • Work as a member of track hospitality support staff during Major Events at Route 66 Raceway and Chicagoland Speedway (duties include display area management, partner guest relations, general troubleshooting, etc.)
  • Organize and manage race week events – staffing, guest lists, point of contact, etc.
  • Support the department with collecting all data and writing post-event recap reports for sponsors

Performance Measures

  • Successful execution of responsibilities as identified above
  • Ability to prioritize and manage numerous duties
  • Contribution of new and strategic ideas for future betterment of the PS and PM teams

Qualifications

  • Senior or graduate-level students or recent college graduates
  • Hospitality Services, Hotel/Event Management, or related business majors preferred
  • Excellent written and verbal skills and a strong working knowledge of Microsoft Word, PowerPoint and Excel
  • The ability to respond quickly, calmly and professionally to event-related problems and emergencies
  • Availability to work a minimum of 30 hours a week (maximum of 40 hours) during non-event time and extended hours during the time leading up to and through Major Events at Route 66 Raceway and Chicagoland Speedway
  • Must be available to work through September 22nd, 2017
  • Ability to work independently and communicate efficiently and effectively with internal personnel and external clients
  • Ability to prioritize, multi-task, and maintain confidential information
  • Strong organizational skills, self-motivated and understands the nature of sales and marketing

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Sales & Marketing: Marketing
Partnership Sales Marketing Seasonal Coordinator - Chicagoland Speedway (Joliet, IL)

Partnership Sales Marketing Seasonal Coordinator (May 2017 – September 2017) - Chicagoland Speedway & Route 66 Raceway (Joliet, IL)


The Partnership Sales Marketing Coordinator will work closely between the Partnership Sales team and Partnership Marketing team throughout the 2017 season. The coordinator will gain valuable experience and knowledge about partnership marketing, sales, live events and the motorsports industry while supporting the team with all efforts on multiple platforms. Activities will include partner sales and activation, on and off site displays, promotional and miscellaneous events supporting partner programs/activation. The coordinator must be readily available to work long hours and possible weekends.

Note: This is a seasonal position. Candidates are responsible for their own housing and associated expenses for the duration of the season. Season runs May 1 through September 22, 2017. Must be able to work the following event days:

  • LODRS/Burndown, June 2nd – 4th
  • NHRA, July 6th – 9th
  • NMRA/NMCA, July 27th – 30th
  • Classic, August 19th
  • ARCA and NASCAR events September 14th – 17th

Essential Duties and Responsibilities

  • Assist the PS and PM teams with all day-to-day duties and responsibilities
  • Work directly with PM team on daily management tasks for key accounts
  • Help with creation of strategic marketing/business materials for existing partners
  • Participate in the planning and execution of partner functions and events
  • Assist with asset management and tracking
  • Work as a member of track marketing support staff during Major Events at Route 66 Raceway and Chicagoland Speedway (duties include display area management, entitlement partner assistance, partner guest relations, general troubleshooting, etc.)
  • Help build unique sales presentations and program proposals which contain clear strategies and tactics to meet clients' needs and drive corporate revenue
  • Mailing of tickets, suite passes, and race weekend information sheets
  • Organize and manage race week events – staffing, guest lists, point of contact, etc.
  • Support the department with collecting all data and writing post-event recap reports for sponsors

Performance Measures

  • Successful execution of responsibilities as identified above
  • Ability to prioritize and manage numerous duties
  • Contribution of new and strategic ideas for future betterment of the PS and PM teams

Qualifications

  • Senior or graduate-level students or recent college graduates
  • Management, Marketing, Sports Management, or related business majors preferred
  • Excellent written and verbal skills and a strong working knowledge of Microsoft Word, PowerPoint and Excel
  • The ability to respond quickly, calmly and professionally to event-related problems and emergencies
  • Enthusiastic about marketing and the sports industry
  • Availability to work a minimum of 30 hours a week (maximum of 40 hours) during non-event time and extended hours during the time leading up to and through Major Events at Route 66 Raceway and Chicagoland Speedway
  • Must be available to work through September 22nd, 2017
  • Ability to work independently and communicate efficiently and effectively with internal personnel and external clients
  • Ability to prioritize, multi-task, and maintain confidential information
  • Strong organizational skills, self-motivated and understands the nature of sales and marketing

Work Requirements

Office working conditions. Outdoor working conditions. Weekend and evening hours are required during the event season. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities, duties, and functions.

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Finance: Accounting/Finance other
Seasonal Accounting Assistant - Chicagoland Speedway & Route 66 Raceway (Joliet, IL)

Position Purpose

The Seasonal Accounting Assistant will provide accounting support in many aspects of the business and gain valuable experience and knowledge of the inner workings of the sports and motorsports industries, while working in a high energy and fast-paced environment during the racing season at Chicagoland Speedway & Route 66 Raceway.

Company Conformance Statements

In the performance of their respective tasks and duties, all employees are expected to conform to the following:

  • Perform quality work within deadlines with or without direct supervision.

  • Interact professionally with other employees, customers, and vendors.

  • Work effectively as a team contributor on all assignments.

  • Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Job Responsibilities

  • Review new hire paperwork for completeness and assist employees with payroll related questions

  • Month end accounting work, including journal entries, reports and reconciliations

  • Participate in event accounting work, including cash room and event audits

  • Prepare tax returns (sales/use tax and head tax)

  • Respond to inquiries related to A/P (outstanding invoices) and A/R (past due notifications)

  • Perform the initial work to process A/P invoices for certain departments (coding, descriptions, routing for approval, setting up new vendors)

  • Coordinate weekly overnight package to Daytona (expense reports, new hire paperwork)

  • Assist with other duties as assigned by the Accounting Coordinator or Director of Accounting

Qualifications

  • Two - Three years of accounting education and/or experience required;  Bachelor’s degree preferred

  • Demonstrated knowledge of computer skills including, but not limited to, the Microsoft Office Suite required

  • Advanced Excel skills (data extraction/manipulation; vlookups; pivot tables; etc.) required

  • Experience with PeopleSoft or other accounting software preferred

  • Attention to detail; Must be able to deliver accurate work in a timely manner

  • Comfortable working in a fast paced, high-energy environment

  • Organized with the ability to prioritize one’s own work load; Able to work independently as required

Work Requirements

Potential hires must pass the necessary background check to be considered for employment.  Weekend and evening hours are required during events.  Working in both Indoor and outdoor conditions may be required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities, duties, and functions.

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Sales & Marketing: Ticket Operations
Ticket Operations Event Staff (Seasonal) - Chicagoland Speedway & Route 66 Raceway (Joliet, IL)

Position Purpose

The Ticket Operations Event Staff will gain valuable experience and knowledge of the inner workings of the sports and motorsports industries, while supporting the event operations process at Chicagoland Speedway & Route 66 Raceway.

Company Conformance Statements

In the performance of their respective tasks and duties, all employees are expected to conform to the following:

  • Perform quality work within deadlines with or without direct supervision.

  • Interact professionally with other employees, customers, and vendors.

  • Work effectively as a team contributor on all assignments.

  • Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Job Responsibilities

  • Serve as a staff member working on-site during our 30+ events throughout the season, providing exceptional customer service to all event patrons. Specific duties include, but are not limited to:

    • Selling tickets to all walk-up customers utilizing the FanTracker ticketing software
    • Printing & distributing tickets to customers who have selected Will Call
    • Handling camping registration and check-in throughout major event weekends
    • Answering questions and providing basic event information
  • Assist with other duties assigned by the Senior Manager, Ticket & Business Operations or Director of Ticketing

Qualifications

  • Attention to detail and excellent customer service skills are required

  • Comfort to work in a fast paced and high energy environment.  Prior sales or box office experience preferred

  • The ability to respond quickly, calmly, and professionally to event-related problems and emergencies

  • Enthusiastic about learning about the sports industry

  • High school or equivalent education required, pursuing a college degree preferred

Work Requirements

Potential hires must pass the necessary background check to be considered for employment.  Weekend and evening hours are required during events.  Indoor and outdoor conditions may be applicable.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities, duties, and functions.

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Apply for Future Notification Only: Future Notification
Notification of Jobs in the Future - ISC Motorsports and its Tracks (Various Locations, US)

If you would like to be notified of positions with ISC Motorsports in the future, please press "apply" below and fill out the entire application. Make sure your email is correct and you check off the appropriate notification boxes, otherwise we cannot send you notifications. Once you receive notification of a job, you must come back to the site to reapply. Entering your record here does not make you an applicant to any position. If you need to update, edit, modify or delete your record, please go to “My Account-TeamWork Online” above and put in your email address and password.

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