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Administration/General Management: Administrative/Executive Assistant
Administrative Assistant - Kansas Speedway (Kansas City, KS)

General Description:

The Administrative Assistant is the first contact for visitors to the maintenance facility and is responsible for maintaining a friendly, professional office environment as related to the Operations Department. This position involves event weekends and occasional extended weekday hours.  The Vice President of Operations may assign additional duties and/or responsibilities.

 

Non-Race Weekend:

 

Duties and Responsibilities:

  • Responsible for all incoming calls, including telephone and radio calls.  Provide information to callers, takes messages, and transfers calls to appropriate individuals

  • Answer inquiries and obtain information for general public (guests and visitors)

  • Process weekly timesheets for temporary staff

  • Sort and dispense mail within Operations Department

  • Provide information regarding activities conducted at Kansas Speedway, location of departments, offices, and employees within the speedway

  • Responsible for track wide access system. (building, vehicle and equipment keys, gate openers)

  • Determine and provide access as needed by visitors or workers

  • Maintain employee databases – contact information and training (Maintenance, Security, Fire, and Parking)

  • Determine office supply needs, place order, and ensure receipt of supplies

  • Handle all shipments (UPS and FedEx)

  • Greet and direct walk-in contractors, vendors and visitors.

  • Be certain all service providers have valid agreements and certificates of insurance before providing access.

  • Maintain file of items purchased and ordered for reconciliation with monthly statements and accruals.

  • Confirm all service provider invoices are correct and maintain payables file.

  • Create monthly accrual spreadsheet.

  • Maintain wall calendar in maintenance office.

  • Print labels as requested for EVT00 and parking.

  • Create spreadsheet with organizational names, service provided, worker names, and telephone numbers (this is really needed during races, but used throughout year).

    Race Weekend

     

    Duties and Responsibilities:

  • Work in maintenance office.

  • Answer telephone and radio calls

  • Assist Contractors, Vendors, and others that have questions or need direction.

  • Maintain file and confirm with Guest Services and Parking Manager that all volunteer workers have signed the volunteer forms – group and individual. (Should be done in advance, but many forms arrive when workers come to work).

     

     

    Qualifications:

  • Associate’s degree (A.A.) or equivalent from two-year college or technical school; or one to two year’s related experience and/or training; or equivalent combination of education and experience

  • Strong interpersonal and organizational skills, efficient and detail-oriented time manager

  • Ability to effectively present information and respond to questions from guests,  visitors and service providers

  • Clear speaking voice and fluency in the English language are essential

     

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Sales & Marketing: Corporate Sponsorship Sales Department Management
Corporate Account Manager - Kansas Speedway (Kansas City, KS)

General Description:           

The Corporate Account Manager reports to the Sr. Manager of Corporate Marketing to fulfill the duties and responsibilities listed below.  This position will work with all members of the Sales and Marketing team and involves weekend and occasional extended weekday hours as needed.  Frequent local travel is expected, and occasional out-of-town travel may be required.   The Sr. Manager of Corporate Marketing or speedway management may assign additional duties and/or responsibilities.  This position is a primarily sales focused role. 

Goals and Objectives:

The Corporate Account Manager is responsible for driving incremental corporate sponsorship, corporate hospitality and ticket revenue by qualifying leads & prospects, scheduling appointments, making detailed presentations, negotiating contracts and closing sales.

Success shall be measured by reaching or exceeding sales targets assigned by the Sr. Manager of Corporate Marketing.       

Duties and Responsibilities:

¨          Identify business development opportunities and close new sponsorship, corporate hospitality and ticket sales to accomplish company revenue goals and sales targets.

¨          Develop and grow a database of qualified leads through referrals, cold calls, face-to-face meetings, direct mail, email and networking to continually generate new business

¨          Cultivate new corporate sponsorship and hospitality relationships to ensure revenue growth that exceeds predetermined annual requirements for this position

¨          Conduct industry intelligence to capitalize on selling opportunities within local, regional and national markets, and identify the emergence of trends and new competition

¨          Demonstrate technical selling skills and product knowledge to create and articulate compelling value propositions

¨          Nurture relationships through active listening, trust, responsiveness and timely follow-through

¨          Prepare accurate sales forecasts, cost calculations, sales proposals and hospitality contracts

¨          Enter and maintain detailed sales data in a customized CRM system

¨          Represent Kansas Speedway at various events for the purpose of maximizing sales opportunities

¨          Assist in the implementation of company initiatives as needed

Additional Skills:                                                  

¨       Persuasive communicator with finely tuned relationship management approach

¨       Self-motivated with strong interpersonal and time management skills

¨       Ability to thrive in a fast-paced, dynamic environment

¨       Excellent attention to detail

¨       Commitment to a team environment

Qualifications:

¨       Bachelor’s degree (B.A.) from a four-year college or university preferred

¨       2-4 years of relevant sales experience

¨       Knowledge of on-site event planning and execution

¨       Understanding of advertising, sales and marketing principles

¨       Comprehensive computer skills and knowledge of Word, Excel and PowerPoint

¨       Experience and knowledge of sports sponsorships and entertainment is preferred

To perform this job successfully, an individual must be able to carry out each essential duty satisfactorily including the proven ability to secure appointments, create professional presentations and close sales.  Acceptance of work hours customary in the field of sports/entertainment is necessary.

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Concessions/Catering: Chef/Cook
Executive Chef - Americrown (Kansas City, KS)

Summary: The Executive Chef is primarily responsible for assigning responsibilities among the kitchen staff to ensure that food preparation is efficient, served on schedule and to rectify any problems that arise. This position will be responsible for designated venue locations in addition to traveling and assisting in other venues. This position will report directly to the Director of Food & Beverage with reporting alliance to the Corporate Executive Chef.  In addition to overseeing all food production, the duties of the executive chef includes the following:

  • Manage food preparation and cooking. Ensure that food quality standards are met.

  • Cook food, either on a regular basis or for special functions only.

  • Work with Corporate Executive Chef to plan the menu and create new recipes.

  • Support BU Director of Food and Beverage in preparation of the annual budget, including projections of annual food and labor costs for his/her location.

  • Train the kitchen staff to ensure the food is prepared according to budget and standards.

  • Perform a regular inventory of food supplies and equipment. Project future needs and place orders to ensure that they are met.

  • Ensure that the kitchen adheres to sanitation and safety laws.

  • Strong Supervisory, Leadership, Management and Coaching Skills

  • Ability to drive consistency & strategic and innovative initiatives

  • Staffing – Set Goals and Expectations

  • Maximizing the productivity of Culinary Staff

  • Ensure appealing presentation and taste

  • Coordinating and Menu Development/Planning/Costing

  • Understanding of financial, budgetary and food control practices

  • Extensive knowledge and experience in food preparation rules and regulations by FDA standards

  • Ability to manage and support Chef Development & Training Proficient computer skills to include various internal programs (Caterease), Microsoft Office, Outlook, ABI and Sysco Market

    Qualifications/Education Requirements:

  • The ideal candidates will possess a bachelor's degree or related culinary degree with eight or more years of industry and culinary management experience, five or more of which as Executive Chef. 

  • At least three years high volume experience preferably in a diverse sports and entertainment environment

  • Knowledge of food trends which focus on quality, production sanitation, food cost controls and presentation

  • Human resource management skills, including the ability to recruit and train employees.

  • Financial management skills, such as accounting.

  • Time management skills,

  • Communication skills

  • Leadership skills

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Sales & Marketing: Ticket Sales
Seasonal Sales Associate - Kansas Speedway (Kansas City, KS)

General Description:

Under the guidance of the Group Sales Manager, Seasonal Sales Associates are responsible for increasing attendance and incremental revenue through outside sales efforts for all Kansas Speedway motorsports events.  Seasonal Sales Associates will assist with managing and growing the organization’s group ticket base and cultivate relationships with group leaders. Seasonal Sales Associates will also be responsible for attending lead generation events throughout the community as needed (i.e., chamber events, ticket promotion events, trade shows, etc.) and/or special events held on Kansas Speedway property (i.e. – Bikers for Babies, Treads and Threads, American Royal BBQ, etc.). The Seasonal Sales Associate position is a seasonal/temporary, part-time role and involves event weekend and occasional extended weekday hours as needed.

Duties and Responsibilities: 

  • Responsible for sales of  Season Tickets, Single Day Tickets and Group Packages to all race events at Kansas Speedway by use of an extensive cold calling effort  

  • Call current and past customers and cold call to new prospects creating new sales

  • Assist with the creation and development of sales and promotional materials related to ticket sales and consumer efforts

  • Enter ticket sales into FanTracker software for Marketing and Group Sales clients

  • Provide a high level of service to all accounts

  • Successfully contact, meet and sell key local and regional corporate businesses, organizations and associations.

  • Provide support to Kansas Speedway’s ticket office

  • Maintain weekly reports of all season, individual and group event sales and present report to Group Sales Manager

  • Support Speedway staff during event weekends and special events as needed

  • All other duties assigned by Group Sales Manager or Speedway Management

    Qualifications:

To perform this job successfully, an individual must be able to execute each duty satisfactorily, including the proven ability to communicate effectively by phone &/or email to successfully prospect and close sales. Acceptance of work hours customary in the field of sport/entertainment is necessary.

Additional Skills:

Self-motivated and reliable

Strong organizational and communication skills

Efficient and detail-oriented time manager

Previous sales experience preferred, but not

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Apply for Future Notification Only: Future Notification
Notification of Jobs in the Future - ISC Motorsports and its Tracks (Various Locations, US)

If you would like to be notified of positions with ISC Motorsports in the future, please press "apply" below and fill out the entire application. Make sure your email is correct and you check off the appropriate notification boxes, otherwise we cannot send you notifications. Once you receive notification of a job, you must come back to the site to reapply. Entering your record here does not make you an applicant to any position. If you need to update, edit, modify or delete your record, please go to “My Account-TeamWork Online” above and put in your email address and password.

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